Chrisco Hampers Limited (New Zealand) (from here in referred to as Chrisco) is subject to the Privacy Laws of New Zealand (Privacy Act 1993), which provide for the fair handling of personal information, and which sets standards for the collection, access, storage and use of personal information. We recognise that our customers' privacy is important and that they have the right to transparency as to how personal information is used. Our policy for dealing with any personal information (as that term is defined in the Privacy Laws and as summarised below) disclosed to or otherwise made available to us is detailed below.
WHAT PERSONAL INFORMATION DO WE COLLECT?
The type of personal information Chrisco collects depends on the nature of your dealings with us. To be able to provide you with our goods and services, and for account security verification purposes, we may need to collect your;
• Residential Address;
• Delivery Address;
• Daytime, Evening and Mobile Number’s;
• Date of Birth;
• Email Address;
• Payment and transaction details;
• Details of your dealings with us; and
• Any other information necessary to provide you with our goods and services.
Depending on the method of payment you choose, Chrisco may need your credit card or bank account details.
If you are one of our suppliers or contractors, or one of their employees, we may collect your name, contact details and position in the organisation.
If you apply for a job with us, you may provide us with certain information, including your name, employment and educational background, and other personal information which we may require you to provide, or which you choose to provide us, in relation to your job application.
Further we may collect the personal information you provide as a result of completing a customer survey, such as information regarding your employer, your job title and household details.
Where you provide us with personal information about someone else, you must have their consent to provide their personal information to us.
ANONYMITY AND USE OF ASSUMED NAMES
Given the nature of the goods and services that we provide, we are generally not able to deal with you on an anonymous basis, or on the basis of you using an assumed name that is not your proper legal name.
HOW DO WE COLLECT PERSONAL INFORMATION?
How we collect personal information also depends on the nature of your dealings with us.
We collect personal information directly from you whenever it is reasonable and practical to do so. We may also collect personal information from third parties in the course of providing goods or services to you or to them . We may monitor and record your communications with us (including email and telephone) for security, dispute resolution and training purposes (subject to applicable law).
We collect personal information;
• from you directly, including when you make a non-cash payment,; provide information over the phone, online or on documentation such as an Order Form, complete a customer survey, apply for a job with us, or when you participate in a promotion conducted by us; or as is made available through your social media profiles;
• from other customers who request us to provide goods or services to you, when they provide information over the phone, online or on documentation such as an Order Form;
• from your agent , when they provide information regarding customers they service; and
• from your employer ONLY if you are employed by one of our suppliers or contractors and they provide us with your personal information with your permission.
If you are a customer, and you do not provide us with all of the necessary personal information, we may not be able to provide you with the necessary goods or services.
If you are interacting with one of our marketing platforms (for example, via our website, Social Media, or through surveys), and you do not provide us with all the necessary personal information, we may not be able to make that platform available to you or function properly.
If you are one of our suppliers or contractors, and you do not provide us with all of the necessary personal information, we may not be able to continue purchasing your goods or using your services.
If you apply for a job at Chrisco, and you do not provide us with all of the necessary personal information, we may not be able to advance your job application
COLLECTING PERSONAL INFORMATION FROM OUR WEBSITES
Chrisco also collects some information from you when you use our websites or social media platforms. This can include information about your shopping preferences, software versions used, device identifiers (like IP address), location data (where available and not disabled by the user), dates, times, file metadata, referring website, data entered and user activity such as links clicked. Your use of the facilities and services available through the websites or platforms will determine the amount and type of information which we collect about you.
The only personal information which Chrisco may collect about you when you use our websites is what you tell us about yourself, for example by completing our Join Now Form or information you provide to us when you send us an email. In other cases we may associate information about your use of the Chrisco website over time with your personal information, e.g. where on any occasion you have logged in, followed a link sent to you by email or we have otherwise been able to identify you. We will record your email address if you send us an email.
While great care is taken to protect your personal information on our websites, no data transmission over the internet can be guaranteed to be 100% secure. Accordingly, we cannot ensure or warrant the security of any information that you send to us or receive from us online. This is particularly true for information you send to us via email. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best effort to ensure it remains secure in our possession.
Our websites and social media may contain links/plug-ins to other sites. We are not responsible for the content of, or the privacy practices or policies of, those sites.
HOW DO WE USE PERSONAL INFORMATION?
Personal information may be used to:
• provide you with goods and services, or information regarding our goods and services;
• process payment for your order; and
• administer our relationship with you efficiently.
Chrisco may use your personal information for research and development of our goods and services, or to send you information about other goods and services offered by us which may be of interest to you. If you would prefer not to receive promotional communications, please let us know by sending us an email at firstname.lastname@example.org and we will update your account preferences accordingly. Alternatively, simply select the "unsubscribe" option in any of the emails that you receive from us, this will unsubscribe you from receiving any further promotional emails. Please note, we may still contact you about your account via email or other means if you have an active Order or HeadStart Plan with us, as we need to communicate important information about your order, payments, address confirmation or delivery.
If you apply for a job with us, we will hold, use and disclose that information solely for the purpose of considering your application. In considering your application, it may be necessary for us to disclose some of that information to third parties to verify the accuracy of that information. In such circumstances, we will disclose only such information as is reasonably necessary. In considering your application, we may also collect personal information about you from any third parties that you nominate as your referees in your application.
WHAT PERSONAL INFORMATION DOES CHRISCO DISCLOSE?
In general, Chrisco will not sell or otherwise share your personal information to others. However, in certain circumstances, Chrisco may be required to disclose your personal information to our business partners.
Chrisco may disclose your personal information;
• where Chrisco is required by law to disclose information to third parties;
• to banks and financial institutions in accordance with your Direct Debit Request and/or Credit Card Authority;
• where Chrisco has outsourced functions (for example, information technology) or otherwise uses third party contractors to provide our goods and services or to facilitate our ability to do so (for example: external mailing houses or contact centre services, delivery personnel, New Zealand Post, labour hire or resource augmentation service providers or hosting servers). For us to operate our business we may share your personal information with such third-party contractors. At all times we seek to protect your personal information including by endeavouring to ensure that our third party contractors are required to comply with the applicable Privacy Laws and also seeking to ensure that they and their individual employees are aware of the need to comply with our privacy policies and requirements and also to comply with general confidentiality obligations in relation to any information that is made available to them as a result of their engagement by Chrisco; or
• to your nominated agent (for example, we may share your contact details with them).
DO WE DISCLOSE PERSONAL INFORMATION OVERSEAS?
There may be circumstances where we need to disclose personal information that we hold about you to a third party overseas. Such countries are likely to include Australia; however, web hosting services may be outside Australia and New Zealand.
This may occur, for example, where:
• we have a database or server hosted outside New Zealand (or where our third-party IT contractors or service providers may likewise have a database or server hosted outside New Zealand);
• providing information to our related entities outside New Zealand.
You can find more information on these terms here.
HOW DO WE KEEP PERSONAL INFORMATION SECURE?
Chrisco is committed to ensuring the security of your personal information. Personal information may be stored electronically and, in some cases, hard copy format. Where possible, we use encryption technology, privacy protection controls and restrictions on employee access in order to maximise our ability to safeguard your personal information. Where we no longer require your personal information, we will endeavour to as soon as reasonably possible destroy or permanently delete such personal information.
Please note as well that as an entity subject to Privacy Laws, in the event that there is an eligible data breach (as that term is defined in the Privacy Laws), we may have obligations to disclose this, and other surrounding circumstances and information, to the Office of the Privacy Commissioner.
HOW YOU CAN ACCESS AND CORRECT YOUR PERSONAL INFORMATION
You can request access to your personal information by contacting us through the contact details listed below. Before we are able to provide you with access to your personal information, we will require some proof of identity. For most requests, your information will be provided free of charge, however we may charge a reasonable fee if your request requires a substantial effort by us.
If any of the personal information you have provided to us changes (for example, if you move or change your phone number), please let us know so that we can update your personal information.
If you find any inaccuracies in your personal information, please let us know.
In the case of access and correction requests, please provide as much detail as you can about the information you seek, in order to help us retrieve it. Under the applicable Privacy Laws and other relevant laws, we are required to provide our reasons if we refuse your request. Where we decide not to make a requested correction and you disagree, you may ask us to make a note of your requested correction to be attached to the information sought to be corrected. As an extra measure all customers have the option of having the information in relation to their account protected by a password chosen by them .
HOW DO WE DEAL WITH PRIVACY COMPLAINTS?
Your privacy is important to us and we will make every effort to resolve your concerns. To assist us in helping you, we ask you to follow a this three-step process;
1. Gather all supporting documents about the matter of complaint, think about the questions you want answered and decide on what you want us to do.
2. Telephone us on Chrisco: 0800 555 333 where your situation will be reviewed and, if possible, resolved straight away.
3. If you are not satisfied with our response, we may require you to submit your complaint in writing by email at email@example.com with your contact details. We will then investigate your complaint and endeavour to respond to you in writing within 14 days of receipt of your written complaint. If at this stage the matter has not been resolved to your satisfaction, you can telephone the office of the Privacy Commissioner on 0800 803 909 or email firstname.lastname@example.org.
Further information may be obtained on privacy issues in New Zealand by visiting the Office of the Privacy Commissioner's website at: http://privacy.org.nz